Cutting-edge DMS for your company
Cutting-edge DMS
for your company
We moved from M-Files to ketl. ketl's user-friendly interface and its intelligence really make a difference.
Anthony Olivier
Director at Arcus Finance SA
We use ketl to better manage our significant flow of invoices and emails. ketl's
intelligence saves us hours of work every month.
Jan den Bakker
CEO at Echovox SA
ketl is simple and easy to use. We did not have a DMS before and our move to
ketl was a great decision.
Serge Haller
Director at Paidle SA
In hindsight, ketl simplifies my daily work and avoids hours of unpleasant
tasks. Our teams are more efficient with ketl, in particular when working
remotely.
Estelle Bernhardt
Co-director at Arkion SA
Hassan Barbir,
Partner at PBM | Attorneys‑at‑law
About
Hassan is a co-founder and partner at
PBM | Attorneys‑at‑law. Hassan has been a lawyer for
close to 10 years. He specialises in business law and tax matters. Hassan is
also a seasoned entrepreneur, involved in various projects
and companies.
ketl is at the center of our activities. We manage, view and share hundreds of
documents every day. Ketl allows more transparency and efficiency in our
day-to-day tasks.
Before ketl
We worked without a DMS for several years. Our internal processes, such as
mail dispatching and deadline management, relied mostly on paper copies. We
have been using ForenSys Online for our accounting and timesheet but it had
no direct connection to
our documents.
With ketl
ketl extracts the content of all our files. It suggests where to save files
and helps us find them in a split second. ketl connects to our accounting
software Forensys Online. It helps us track deadlines and enter our
timesheet very easily. It helps us
follow our documents' life cycle and better share our knowledge internally.
We are now better organised and feel confident that we have an eye on
everything relevant to our business.
Estelle Bernhardt,
Co-director at Arkion SA
About
Estelle is a co-director at Arkion SA, a Family Office based in Geneva.
Arkion SA provides traditional Family Office services, advises on tax
matters and provides accounting services. Arkion issues, shares and receives
hundreds of emails,
contracts, reports, invoices, etc. every day.
In hindsight, ketl simplifies my daily work and avoids hours of unpleasant
tasks. Our teams are more efficient with ketl, in particular when working
remotely.
Before ketl
Before ketl, every member of our company would sort and classify its
documents following its own preferences. Everyone would keep important
emails in its Outlook inbox, which often made collaboration complicated,
especially when a team member was out
of office. Dispatching our mail would typically take several hours a week.
We did not share much information across the company, our information was
relatively opaque.
With ketl
ketl is very easy to install and use. Thanks to ketl, we clearly save hours
of work every month. Our documents are in the Cloud and are accessible on a
secure platform, both remotely or from our office. Keeping an eye on our
information and documents
has never been as convenient.
Anthony Olivier,
Director at Arcus Finance SA
About
Anthony manages Arcus Finance SA, a platform for asset managers.
Arcus provides asset managers with all the tools and services they may require
to excerice their activities. ketl is now part of the package of services that
asset managers benefit
from at Acrus.
We moved from M-Files to ketl. ketl's user-friendly interface and its
intelligence really make a difference.
Before ketl
Before ketl, we used M-Files. With ketl, I believe Arcus made a huge
technological leap forwared. A lot easier to use, ketl learns every day and
improves over time. Our work is made easier and we made a great decision in
moving to ketl.
With ketl
Ketl is particularly user-friendly. All our members have found it very easy
to use, regardless of their age and expertise with IT tools. Thanks to ketl,
our back-office saves hours of filing and reviewing of banking documents
every months. As for our
managers, they can now supervise and review banking operations very easily.
Jan den Bakker,
CEO at Echovox SA
About
Jan took over Echovox SA many years ago. Under his management, it has become one
of the main players in digital payment in Europe.
I love ketl's interface. I am long time user of Google Drive for my personal
documents. With ketl, I can finally have the same level of intelligence and
user-friendliness for my company. The search is very precise and instantaneous.
It just works.
Before ketl
We manage a large number of invoices every month. Before ketl, we would keep
track of payments and potential disputes in an Excel spreadsheet. Today,
with ketl, everything is a lot easier to manage. We can generate reports and
keep an eye on what's happening.
With ketl
Our teams often work remotely. ketl helps us collaborate more transparently
and efficiently. In particular, we can now seamlessly track the large volume
of invoices we receive and issue every month by email.
Serge Haller,
Director at Paidle SA
About
Serge manages several companies, among which Paidle SA, in Geneva. Paidle is a
factoring company that manages a large amount of emails every day.
ketl is very well designed and easy to use. It's a "must have" for any SME
managing large amounts of documents.
Before ketl
Before ketl, we would typically forward relevant emails to eachother and
clutter our inboxes. Information would always be difficult to find.
Attachments to emails would not be indexed and searching for specific
information was a slow process. Anytime
a client would call me, it would always take me a few dozen of seconds to
find relevant documents.
With ketl
Thanks to ketl, we can follow our internal and external exchanges very
easily. The same goes for our invoices. ketl offers and simple and efficient
interface to monitor our activity every day. All my documents are at the tip
of my fingers. Relevant information
is automatically shared with the relevant team members.
Julien Broquet,
Partner at Obrist & Broquet
About
Julien Broquet is a partner at Obrist & Broquet. Obrist & Broquet is a law and
notary firm based in Neuchâtel, founded in 2007. The firm is a member of
the Avocats de la route network (https://avocats-route.ch/).
"Ketl has simplified mail processing. The time spent scanning, filing and
distributing mail has been greatly reduced. Our approach is now more structured
and we are therefore more efficient."
Before ketl
We used to work on a file server at the Study. Accessing our files remotely
was
complicated and teleworking was difficult to implement. Our processes for
distributing postal mail were slow, especially the distribution and filing
stage, where files had to be renamed and moved manually.
With ketl
Our documents arrive centrally and we can track the status of their
processing.
Every morning, mail is scanned and then systematically processed by ketl to
make
it available to lawyers directly in the client directories on our cloud
storage.
We now have a simple and efficient process for scanning mail and quickly
retrieving our files.
Sébastien Fanti,
Partner at Lexing Switzerland
About
Sébastien Fanti is a partner at Lexing Switzerland. He is also the
data protection and transparency Commissioner of the Canton of Valais.
“Ketl vastly accelerated my documentary research.
During the drafting of my articles and other writings, I have to manage multiple
sources simultaneously. Ketl's interface is perfectly adapted to my needs and
helps me save valuable time.”
Before ketl
Having a quick access to information is essential in my field of work. An
efficient search engine is therefore an absolute necessity.
Unfortunately, the various tools tested until now did not meet my
expections.
Ketl is certainly years ahead of the competition.
With ketl
With ketl, my documentary research takes me half the time, thanks to the
efficiency of the tool. Ketl's interface is intuitive and makes it easy to
manage multiple documents simultaneously. My research is more efficient and
the
results more relevant.
ketl's team is quick to answer and is at my disposal for any questions or
any
custom development.
This quality of service is rare and valuable.
Sacha Baumli,
Director at Perennial SA
About
Sacha Baumli is founder and director of Perennial SA, insurance brokerage and
consultancy.
ketl brings a breath of fresh air to our IT tools. With an intuitive interface
and a dynamic team, ketl has changed our lives and saves us hours of
administrative work each month.
Before ketl
Before ketl, we didn't have an intelligent tool to manage our data. We all
managed our mail and emails in our own way. Collaboration was not optimal.
Our administrative tasks
were cumbersome and time-consuming.
With ketl
The insurance industry is not always standardised and managing
documents is often complicated. With ketl, our mail is scanned and sorted in
seconds. ketl allows us to share
and split our pdfs automatically in a fraction of a second. Administrative
tasks are no
longer an issue. ketl also makes it easier for us to reconcile our documents
and insurance settlements.
Betrand Dumont,
Head of IT & Projects at Banque Cramer
About
Bertrand Dumont has been the head of IT & Projects at Banque Cramer since 2019.
His broad understanding of the banking industry allowed him to lead and
implement many strategic projects successfully during his career.
ketl provided Banque Cramer with a cost-efficient solution by processing more
than 12 million documents to make data easily accessible to our business and
compliance team. We are now far more efficient while searching our bank
documents.
Before ketl
The Bank inherited several legacy document management systems from past
acquisitions. Many systems were running on soon-to-be outdated servers.
Banque Cramer needed a solution to consolidate data and migrate documents to
a single platform that would be easy to use by inexperienced users.
With ketl
Importing documents into ketl should have been challenging because they had
proprietary formats and were stored using 3 different database technologies.
The
total number of files processed was above 12 million. Yet, ketl's engine was
able to process all documents quickly and without issue. ketl’s search
engine
now allows Banque Cramer to dig deeper inside the documents and find
information
even when the archived documents were not properly labeled. This was made
possible by applying characters recognition (OCR) and using AI-infused
search
results. Thanks to ketl, information can now be found by Banque Cramer even
when
all other data sources provide no results.
Tano Barth,
Partner at Pont-Rouge Attorneys
About
Tano Barth is an attorney and doctor of law, partner of the law firm Pont-Rouge
Avocats. He practices in the judicial and contractual fields and is a lecturer
at the Geneva Bar School and a member of the Justitia 4.0 reform expert group.
Ketl saves a considerable amount of time in filing all digital documents,
whether they are single or multiple attachments or scanned documents.
Before ketl
Digitally filing emails and documents was time-consuming, taking up to an
hour
of work per day.
With ketl
Thanks to Ketl and its automated filing system, regardless of the source of
the
document (email, scanned incoming mail or scanned documents delivered by the
customer), a few clicks are enough to file the document, without having to
open
any directory. The time saving is considerable (3 to 4 times less time
required
than with manual filing of digital documents). Ketl carefully indexes,
classifies and renames documents by automatically suggesting in which folder
and
sub-folder to file the document.
Sabrina Le Pré,
Manager at Ulteam8 Broker
Profil
Sabrina is an insurance manager at Ulteam8 Broker. She specialises in personal
insurance and advises mainly institutional clients.
ketl is a tool that simplifies our procedures. It is both simple and pleasant to
use, and perfectly meets our needs in terms of document management. Its
flexibility is a strength because the tool adapts to our needs.
Before ketl
Sabrina was previously using a brokerage tool that was not intuitive. For
documentation management, she did not use a tool, which meant manual entry
of
policies and claims. These tasks were time consuming.
With ketl
With ketl, much of Sabrina's work is automated. Searching for information is
made easier. The centralisation of information about her clients allows her
to have a global view of their policies and claims. Management is more fluid
in an easy-to-understand environment. Sabrina can devote more time to higher
value-added assignments.
Thierry Sticher,
Partner at VS Attorneys-at-law
Profil
Thierry Sticher is a partner at VS Avocats (formerly VSKV Avocats), a law firm
founded in Geneva in 2010. Mr. Sticher's practice is mainly judicial. His
specialty is insurance law (civil liability, social security).
Ketl has taken its place in our Study in just a few days. Ranking assistance
encourages us to implement good practices without significant effort.
Before ketl
Our IT system had not evolved much in recent years and we wanted to
anticipate
the introduction of Justitia 4.0 and become more efficient. Indeed, some of
the
files we work on are complex and contain several thousand documents. The
Windows
search is insufficient to manage this mass of information.
With ketl
The powerful search offered by ketl helps us every day and saves us a lot of
time. Ketl also greatly simplifies the processing of incoming and outgoing
mail.
Thanks to ketl, we have completely digitized this process. In addition,
thanks
to its integration with our ForenSys ® business management software, the
installation of ketl was completed quickly and without any friction.
Christian Petermann,
Attorney-at-law
Profil
Christian Petermann holds the title of specialist lawyer FSA in construction and
real estate law recognised by the Swiss Federation of Lawyers. He is also an
EPFL real estate expert.
Ketl was able to digest 40,000 emails in a few hours and allow us to use them on
their revolutionary platform.
Before ketl
Our IT environment was fairly standard for a human-sized law firm. Files
were stored and filed manually via folder trees synchronised by a secure
cloud. However, we had to deal with increasingly complex files with a number
of documents that regularly exceeded 2,000, not to mention hundreds of
e-mails. The loss of time was enormous and the packages agreed with our
clients impossible to make profitable.
With ketl
Ketl initiated a real revolution in our digital filing and search tools.
Thanks to their expertise, we have managed to migrate all 40,000 emails
received in our mailboxes. Without Ketl's ability to process this colossal
mass of data in real time, we would not have been able to provide our
clients with a quality service. Ketl now allows us to intelligently and
personally classify incoming information, retrieve it with one click,
extract the relevant content and reference the document in our enhanced word
processing software. We are looking forward to further developing the
integration of the linking functions with Octoiur to manage our parts even
more efficiently.
Julien Francey,
Lawyer at FRILegal
Profile
Mr. Francey has been an employee at FRILegal SA since 2018. With a doctorate in
law, he primarily practices in the fields of civil and criminal
litigation.His work also extends to new technologies and data protection law. Recently, Mr. Francey contributed to the publication "A Brief Commentary on the Personal Data Protection Law PC-LPD" released in October 2023.
Ketl has allowed us to take a huge leap forward in our digitalization efforts.
AI assists us daily without the need for a major IT revolution: The transition
was gradual and without work interruptions.
Before Ketl
Digitalization was becoming an increasingly important topic at FRILegal.
There was a desire within the company to proactively address future
challenges. Aspects related to remote work, IT modernization, and especially
the advent of Justitia 4.0 were pushing for quick action.
However, a solution needed to be found that allowed for a simple and low-risk implementation - a crucial point for a company with over 20 employees.
With Ketl
FRILegal now has a fully digitalized mail processing process. More than 100
pieces of mail are processed daily, as well as countless emails.Employees organize and retrieve documents quickly and effortlessly. The combination of task and deadline management with document management has become an essential tool.