Separating a PDF

Some PDF files received by your organization are amalgamations of several documents. This happens, for example, when:

• You scan documents in bulk (e.g., postal mail)
• Your clients send you supporting documents that need to be classified and processed independently (e.g., tax declaration)

You will therefore need to separate this file into several PDFs.

If you use Adobe, you will have to specify the start and end index for each separation, which is very time-consuming. Ketl offers a modern approach to this problem and will save you valuable time.

Procedure

If you already know how to start classifying a file, skip directly to step 2.

• Start PDF Classification

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  Open the document classification. You can do this via:

  

  The classification inbox (mailbox icon, then click on the relevant file)

  

  Click on the "More" button, then on "Classify the document"

  

  Or by clicking the "Classification" icon on the action console displayed at the bottom of the page

  

  Or by clicking the "Classification" icon on the action console displayed at the bottom of the page

• Filing Interface

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  Click on "Separate document"

• File Splitting Interface

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  The interface displays thumbnails of each page in the PDF. The colors indicate the belonging to a document, allowing you to easily verify if the separation is correct.

  You can easily adjust the splitting by clicking between each page, which will either separate or merge adjacent pages.

  Once the separations are made, you can create the resulting files by clicking on "Create documents."

  The files created will immediately be added to the classification list.

  Here is a more detailed description of the various features:

  

  1. Splitting settings: here you can choose whether to delete the original file after splitting.
  2. Button to rename the split section.
  3. Clear all splits.
  4. Divide: this is how you split two pages.
  5. Rotate the page 90º to the left.
  6. Rotate the page 90º to the right.
  7. Zoom in to see the page in full screen.
  8. Delete the page: the selected page will not appear in the final documents.
  9. Undo the last action.
  10. Redo your last action.
  11. Deselect all pages.
  12. Clear all splits.
  13. Decrease your page grid size.
  14. Increase your page grid size.
  15. When the document is ready, click on "Create documents" to create and classify them in the desired folder.

• Drag Pages

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  You can change the order of pages by dragging and dropping (e.g., page 3 and page 2).